You can reserve locations here as a board member of your association. Reservations for the following academic year will be opened on a previously announced date at the end of the current academic year.
Associations can reserve and use the locations in studenthouse The Therminal for their activities. These are often reserved months in advance, so there's always some activity going on.
Whoever made the reservation is responsible for compliance to the rules regarding location reservations, as established in the request form. Be sure to check the
Therminal house rules
to know about all the possibilities and rules. Any infringement of those rules can lead to a ban for all future reservation in The Therminal for the remaining academic year.
The student coordinator and secretary can, if need be, assign a different location.
Associations are responsible for clean-up after an event.
When the event involves food, it is necessary to provide the required cleaning equipment yourself.
Student associations can reserve rooms outside of The Therminal from Ghent University through TimeEdit. These reservations need to be made at least 3 weeks in advance. No rental costs are charged for use, except for an extra fee for the housekeeper if the activity ends past 22 o'clock. In case of damages these costs are also charged. The invoice for these charges is sent to the address given on the reservation form.
Student house The Therminal
The Student Activities Office has a small stock of equipment that can be loaned out to associations. As a board member of an association can you see the offerings and availablity of this material here and request reservations.
Student house The Therminal has some multimedia-equipment available that can be borrowed. The devices need to be reserved separately on this page. Caution: the devices need to be collected during the
opening hours of the DSA secretary's office
and returned the next day before midday, during those opening hours.
The recognised student associations can reserve exposition material (chairs, folding chairs, (reception) tables, table covers, lighting, extension cords. speaking tribunes,...) at the office of expositions of Ghent University. To reserve these items you need to visit us in the Therminal or send an email. Careful! Don't be too late with this reservation as this service is offered to the entire workforce of the university.
External rental services
Rental service City of Ghent
City of Ghent offers a free of charge rental service (Dutch only) for publicly available, non-commercial activities that are held within the city bounds. After registering an account for the association, material can be reserved in their online webshop.
In The Therminal it is possible to use a beverage stockroom, which offers beverages for recognized associations.
The cost of the beverages used will be invoiced to the association. Emtpies will not be billed.
There is a separate beverage stockroom which can be reserved, given motivation, in the location reservation tool.
The type of the car and the location can be a preference, and thus do not need to be an exact location. The exact prices can be found on the Cambio site, in the COMFORT column. The total price is the cost for renting combined with the kilometres. The chip card can be picked up during office hours on the day of the reservation or the day before. The responsibility in case of e.g. incidents lies with the driver. These costs are then automatically calculated and sent by invoice.